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Microsoft 365 vs Google Workspace Which Boosts Businesses

What Small Business Should Know Before Choosing Between Microsoft 365 and Google Workspace

If you’re a small business owner looking to make the move to the cloud, you’ve probably already heard of Microsoft 365 and Google Workspace. Both are popular solutions that offer a variety of features to help your business run more efficiently, but which one should you choose?

Before diving in, it’s important to understand the differences between Microsoft 365 and Google Workspace. Both provide similar functionality but with distinct differences that can make or break your decision. In this article, we’ll help you better understand these two products, so you can make an informed choice about which one is right for your business.

We’ll discuss what each has to offer in terms of features, pricing options, and security considerations. By the time you finish reading this article, you should have a better sense of which office suite is best for your business’s needs.

Overview of Microsoft 365 and Google Workspace

Are you a small business looking for the right productivity suite for your company? You may be feeling overwhelmed by the amount of options available today. Well, let’s make it easy—Microsoft 365 and Google Workspace are two of the most popular products in this space.

So, what are they? Microsoft 365 is a suite of business applications that includes familiar everyday programs like Word, Excel, PowerPoint and Outlook. Additionally, it includes cloud-based services with various plans that offer popular features like advanced security, device management and collaboration tools.

Google Workspace (formerly G Suite) is a set of productivity and collaboration applications with features similar to Microsoft 365. It includes well-known products such as Gmail, Drive and Calendar along with cloud storage and some machine learning capabilities. It also offers video conferencing applications like Meet or Hangouts as well as collaborative tools such as Docs and Sheets.

Features, Pricing and Plans Comparison

Now that you have an understanding of both Microsoft 365 and Google Workspace, it’s time to start comparing the features, pricing and plans available.

When it comes to features, both platforms offer the essentials of work productivity. Microsoft 365 has a suite of desktop applications like Word, Excel and PowerPoint for creating documents, spreadsheets and presentations. Google Workspace has its own suite called G Suite: Docs, Sheets and Slides. Both solutions provide a range of collaboration tools too—like file sharing in real-time.

In terms of pricing, Google Workspace is typically cheaper than Microsoft 365—with plans ranging from $6-$25 per user/month (excluding VAT). However, the total cost of ownership (TCO) for each solution depends on the size of your business. As such, you may find that Microsoft 365 is more cost-effective in the long-term because it offers more customized plans with extra features like advanced security or eDiscovery tools.

Overall, your decision of which to choose should be determined by what would best suit your business needs. Weigh up the features available on each platform carefully before making a decision!

Security and Privacy Comparison

When it comes to security and privacy, you might be wondering which suite of apps is best. That’s why it’s important to compare the features of each before making a decision.

Microsoft 365

Microsoft 365 prides itself on its security, claiming that it is one of the most secure cloud services available, with advanced identity and data protection, analytics-driven threat intelligence and compliance tools to help protect your data. It also follows industry standard protocols for protection and privacy.

Google Workspace

Google takes data privacy seriously too, with strong security measures in place. It gives you control over who can view and edit documents but keeps others out so you can work securely in private. Plus, Google offers encryption of data on device at rest (the data stored on your computer) and optionally in transit (the data moving from one computer to another).

Finally, Google provides two-factor authentication for user accounts as an added layer of protection — so even if your login credentials are compromised, your account remains secure unless someone also has access to your phone or other authentication devices.

Collaboration and Productivity Tools Comparison

When it comes to collaboration and productivity tools, Microsoft 365 and Google Workspace offer quite a few similarities. Both have some great features such as cloud storage, shared calendars, mobile access, plus a range of Office-style applications.

However, they do have a few key differences that may matter more to your business:

  1. Office apps: Microsoft 365 has the typically popular Word, Excel and PowerPoint while Google Workspace adds its own Docs, Sheets and Slides (which aren’t quite as powerful as Microsoft’s).
  2. Email hosting: Microsoft 365’s Outlook is better for large businesses that need plenty of storage or want to keep their data behind their own firewall, while Gmail is quick-to-set-up but less customizable.
  3. Teams integration: Through Teams integration both platforms offer an array of tools that include chat conversation threads, video and audio calls and task lists and project management features — but Slack integration works better with Google Workspace while Microsoft 365 is better with Skype.
  4. Price: Depending on the size of your team you can get more value for money with the various plans offered by both services. Generally speaking, though, Microsoft 365 may be better for larger businesses with 100+ employees or those who rely heavily on Office apps or want more control over their data storage.

Support and Training Resources Comparison

Both Microsoft 365 and Google Workspace provide support and training resources to help small businesses make the most of their products. Microsoft 365 has a large library of support materials, including video tutorials, user forums, and expert advice. They also provide a variety of self-paced courses to help businesses become proficient in their products. Microsoft also offers an online Help Center that can be accessed from any device with internet connection.

Google Workspace provides various support materials as well, including user-generated content like forums and video tutorials in addition to official documentation and learning centers. They also offer live chat with customer service teams and virtual community meetups for businesses looking to get help on specific topics.

So which one should you choose when it comes to support and training resources? The choice ultimately comes down to your business needs. If you’re looking for comprehensive online tutorials and access to a knowledgeable customer service team, then Microsoft 365 is likely the right choice for you. If you’re in need of more specialized help or user-generated content, then Google Workspace might be a better option. It’s important to weigh the pros and cons before making your decision—and remember that both software options are constantly evolving with new features being added all the time!

Pros & Cons of Microsoft 365 vs Google Workspace

When it comes to choosing between Microsoft 365 and Google Workspace, it’s important to understand the pros and cons of both options. Depending on the needs of your business, one may be better suited for you than the other.

Pros of Microsoft 365

Microsoft 365 offers a wide range of features that allow businesses to customize their package and purchase the features they need. Additionally, Microsoft 365 is compatible with a vast range of existing applications such as Excel and PowerPoint.

Also, Microsoft 365 allows businesses to work collaboratively regardless of location. With features such as Office Online and SharePoint Online, users can access documents and make real-time changes from anywhere in the world.

Finally, customer support is very helpful when using Microsoft 365. There are plenty of sources available that help with training or troubleshooting issues or providing help with installation.

Pros of Google Workspace

The greatest advantage for companies considering Google Workspace is that all their applications are cloud-based and accessible from anywhere in the world—even if there’s no internet connection available at the time. This makes collaboration easier than ever before because there’s no need to save files locally or worry about synchronization issues.

Google Workspace also has a much better integration with other Google products like Gmail, Calendar, Drive, Docs etc., compared to Microsoft’s offering. Furthermore, its customer support teams are easily accessible through email or online chat making it easier for customers to get assistance quickly.


In conclusion, when choosing between Microsoft 365 and Google Workspace for your small business, consider what your business needs and prioritize features that will maximize productivity and minimize cost. Both platforms offer powerful tools and features to streamline your business operations, and both come with a range of security protocols to ensure your data is kept safe.

By taking the time to do your research and evaluate the options, you’ll be in a good position to make an informed decision and get the most out of your chosen platform for your business needs. With the right platform in place, you’ll be able to take your small business to the next level.